Finance and Administration Officer

Background to the post

IRC is an international think tank and change agent. We work with governments, NGOs, entrepreneurs, and people around the world using a ‘systems approach’ to deliver long-term solutions to the global crisis in water, sanitation, and hygiene services. Our mission is to drive change that leads to everyone in the world having access to good and sustainable water, sanitation, and hygiene services.

With over 50 years of experience, IRC runs large-scale programmes and smaller projects in more than 20 countries in Africa and Asia. It is supported by a team of over 130 staff across the world, and has offices in Burkina Faso, Ethiopia, Ghana, India, Mali, Niger, and Uganda, as well as in the Netherlands.

IRC has recently launched One For All, an alliance with Water For People and Water for Good to accelerate progress to achieving the SDG6.

To support our mission in Rwanda, IRC is recruiting a

Finance and Administration Officer

IRC is seeking a motivated and detail-oriented Finance and Administrative Officer to join our team in Rwanda. The Finance and Administrative Officer will play a crucial role in supporting the successful implementation of the Isoko y’Ubuzima project as well as all other IRC projects in Rwanda. This position will be responsible for handling financial transactions, maintaining accurate records, providing administrative support, and ensuring smooth project operations as well as supporting the implementation of other IRC projects in Rwanda. The ideal candidate will have a strong background in finance and administration, organisational and communication skills, and a passion for contributing to the betterment of communities through WASH initiatives.

Your profile and main responsibilities

Financial management

• Assist in preparing and maintaining budgets for the projects.
• Process financial transactions, including invoices, reimbursements, and payments.
• Ensure compliance with financial policies, procedures, and donor requirements.
• Monitor project expenses and assist in tracking expenditures against budget allocations.
• Prepare and submit financial reports as required by donors and management.

Record keeping and documentation

• Maintain accurate and up-to-date financial records and files.
• Document all financial transactions, ensuring proper coding and documentation.
• Assist in the preparation of monthly, quarterly and annual financial reports.
• Strong desire to grow into gaining more leadership into project financial management for IRC projects in Rwanda.

Administrative support

• Provide general administrative assistance to the projects team.
• Assist in organising meetings, workshops, and events related to the project with a variety of stakeholders (partners NGO, government partners, other development partners etc.).
• Coordinate travel arrangements and accommodation for project staff and visitors.
• Manage project-related correspondence and communication.

Procurement and logistics

• Assist in procurement processes, including obtaining quotations and preparing purchase requests.
• Support drafting of purchase orders, travel authorisations, invoices etc.
• Leads the tender evaluations and reporting.
• Ensure timely delivery of services in line with project requirements.

Reporting structure

The Finance and Administrative Officer will report directly to the country manager, who oversees implementation of all activities related to the projects implemented by IRC in Rwanda. This reporting structure ensures effective communication, guidance, and support for the Finance and administrative officer’s tasks and responsibilities.

The Finance and Administrative Officer will also collaborate closely with the Project Managers and interact with other members of the projects team from different consortium members.

Essential requirements

• Master in any of the following disciplines (business administration, finance, or a related field) or equivalent bachelor’s degree.
• Having CPA PMP or scrum master certification would be a plus.
• At least two years of experience in finance and administrative roles.
• Proficiency in financial software and tools, Microsoft Office Suite, and data entry.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication skills in English.
• Ability to work effectively in a team and independently.
• Knowledge of WASH projects or development programs is a plus.
• Familiarity with donors’ reporting and compliance is advantageous.

Attributes

• Integrity and strong ethical standards.
• Problem-solving and critical-thinking abilities.
• Adaptability and ability to work in a dynamic environment.
• Strong time management skills and ability to prioritise tasks.
• Cultural sensitivity and ability to work with diverse teams.

Details of the position

The Finance and Administrative Officer will be based in Kigali at the Water For People Country office, where the IRC project operations are centred. The position may require occasional travel to project sites and field locations within the Country, as needed for project-related activities and coordination. The candidate should be prepared to spend a portion of his/her time in both office and field environments, contributing to the successful implementation of the IRC projects in Rwanda.

Candidates are kindly requested to respond with a short motivation letter and a concise resume explaining their interest in the position by 6^th December 2024, attn. Marion Giese at recruitment@ircwash.org.

Interviews will be scheduled between 12^th and 17^th December 2024, so please ensure your availability on these dates.

For additional information please visit our website at www.ircwash.org.