2 Job Positions at Inshuti of Rwanda Incorporated

Finance & HR Officer

Finance & HR Officer

Job Description

Purpose

This document describes the roles, responsibilities, and expectations for Inshuti of Rwanda Incorporated’s finance and human resources officer position.

The finance and HR officer is responsible for supporting, coordinating, and carrying out administrative tasks to ensure the smooth and successful operation of Inshuti of Rwanda Incorporated’s HR and financial systems. They are accountable for preparing and submitting financial reports, monitoring cash flow, reconciling accounts, and recording financial transactions. The HR officer will support recruitment, new hire orientations, and employee handbooks.

HR Responsibilities

• Assists in developing Inshuti of Rwanda Incorporated HR manual, hiring procedures, staff regulations, and employment contract templates.
• Prepares and manages payroll, including payments to staff and all required social security and tax declarations.
• Updates the Social Security & Tax office employee files to comply with legal requirements and duties.
• Draws up a monthly pay slip for all contracted employees.
• Responsible for overseeing the proper recruitment and implementation (this includes administration, job advertising, scheduling interviews, and contracting).
• Prepare employment contracts in conformity with legal requirements, including specific amendments, when necessary, to ensure local labor and fiscal law compliance.
• Maintains up-to-date personnel files and ensures their proper archival.
• Assists managers in conducting annual evaluations and follow-ups and subsequently updates the personnel records accordingly.
• Accompanies managers in managing complaints, grievances, and disciplinary measures concerning staff.
• Supports the handling of legal queries as well as relationships with public administration.
• Assist with the implementation of onboarding systems.
• Manages the relationships with the relevant insurance companies
• Assists in the translation of critical documents and meeting notes.
• Responsible for providing a monthly HR report (including recruitment metrics, employee onboarding, employee satisfaction, performance management, compensations, issues and recommendations, and additional metrics).

Accountant Responsibilities

• Carry out all accounting tasks and activities to ensure strict control of all expenditures and the reliability of statements and documentation.
• File the accounting documents and enter the accounting pieces in the appropriate software.
• Ensures compliance with the internal cash management rules and procedures and supporting documents required, notably the procurement policy.
• Creates and develops the various budgets (internal and external) and provides budget versus actuals follow-up and forecasting to ensure the budget is accurately managed.
• Assists in developing the financial management policy as well as cash management policy.
• Ensures the timely and accurate payment of all laborers, staff, suppliers, and service providers.
• Responsible for providing a monthly financial report to Inshuti of Rwanda Incorporate staff.
• In charge of archiving all original supporting documents in an organized and clear fashion.

Candidate Requirements

Essential

• Holds a degree in finance, HR, or business administration/management.
• Essential computer literacy (Word, Excel, email, Slack, SharePoint, etc.).
• Fluent in Kinyarwanda and English.

Desirable

• Prior experience in a comparable position within an NGO is desirable.
• Prior experience working with QuickBooks Online is desirable.

Candidate Characteristics

• Autonomous
• Reliable
• Self-starter
• Willing to learn
• Organized
• Honest person with upstandingintegrity

Other Information

This part-time position is based in Rubavu District, and the ideal candidate will live there.

This job listing will be posted until 22^nd November at midnight CET.

Please submit a one-page cover letter and a two-page (maximum) CV to admin@inshutiofrwanda.org.

Project & Community Coordinator

Project & Community Coordinator

Job Description

Purpose & Description

This document describes the roles, responsibilities, and expectations for Inshuti of Rwanda Incorporated’s project coordinator position.

The project and community coordinator is responsible for managing all aspects of Inshuti programming in Rwanda. They implement strategy alongside the executive director and ensure all projects adhere to the mission and purpose of Inshuti of Rwanda Incorporated. They will provide timely and accurate updates from Rwanda to ensure risks are understood and mitigated.

Project Coordination Responsibilities

• Assist the build manager in developing and managing project management documents such as project schedules, scope statements, and project plans.
• Respect the internal cash management rules and procedures and supporting documents as set by the accounting coordinator, notably the procurement policy.
• Supervise and be responsible for the material procurement process alongside other Inshuti of Rwanda Incorporated staff members. Also, they must ensure the procurement policy is strictly adhered to
• Meet with potential house recipients to assess their needs and define project requirements, acceptance criteria, and timelines.
• Coordinate allocating project resources to ensure the project team has what’s needed at the right time.
• Assign tasks to team members and help them understand what’s expected from them regarding project milestones and deliverables.
• Be the liaison between the project team, house recipients, build manager, and Rwanda country director throughout the project life cycle.
• Monitor project progress, generate reports, and appropriately update the build manager and Rwanda country director.
• Foster cross-team collaboration to help project team members complete project tasks and produce deliverables.
• Mitigate risk identified in the project by proposing solutions. Identify potential development
• opportunities that could aid our beneficiaries or the project.
• Ensure building standards are upheld and requirements are met through daily inspections.
• Ensure translation of information and discussions is provided as required to ensure ED and Build manager can make informed decisions.

Community Coordination Responsibilities

• Develop and implement community outreach programs and initiatives.
• Build and maintain relationships with community members, organizations, stakeholders, and partners.
• Create and distribute promotional materials to raise awareness about the organization and its initiatives.
• Organize and analyze data on program impact and community needs.
• Report on program outcomes and recommendations for future initiatives.
• Perform administrative duties such as maintaining accurate records.

Candidate Requirements

Essential

• Fluent in Kinyarwanda and English.
• Proficient in Microsoft Office (especially Word and Excel).
• Previous work experience with a nonprofit organization or community outreach program.
• Excellent interpersonal skills and communication skills, both written and verbal.
• Strong organizational skills.
• Proven ability to build and maintain relationships with beneficiaries, community organizations, stakeholders, and partners.

Desirable

• Experience in project coordination, community outreach, or a related field is a plus.
• Ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.
• Familiarity with risk management and quality assurance control.
• Creative problem-solving skills and the ability to think outside the box.
• Ability to work independently and as part of a team.

Candidate Characteristics

• Autonomous
• Reliable
• Self-starter
• Willing to learn
• Organized
• Honest person with upstanding integrity

Other Information

This position is full-time and based in Rubavu District. Therefore, the candidate must live in Rubavu District.

This job listing will be posted until 22^nd November at midnight CET.

Please submit a one-page cover letter and (maximum) two-page CV to admin@inshutiofrwanda.org.